We take the privacy of evidence teams seriously. This policy describes what we collect, why, and the choices you have. It is provided as a sample template and should be reviewed by qualified counsel before launch.
1.Introduction
This Privacy Policy explains how ActiveTLR (“ActiveTLR”, “we”, “us”), operated by PharmaQuant, collects, uses, and protects personal data when you use our website and platform (together, the “Service”). By using the Service you agree to the practices described here.
2.Information we collect
- Account data - your name, work email, organisation, and role, provided when you register or are invited to a workspace.
- Content you provide - research questions, uploaded citation files (e.g. RIS or nbib), screening decisions, and project metadata you create in the Service.
- Usage data - log data, device and browser information, pages viewed, and feature interactions, collected automatically to operate and improve the Service.
- Communications - messages you send to our support or sales teams.
3.How we use information
We use personal data to provide, secure, and improve the Service; authenticate users; run searches, screening, and synthesis; respond to support requests; communicate service updates; and meet our legal obligations. We do not use the content you upload to train third-party models.
4.Legal bases for processing
Where the UK GDPR or EU GDPR applies, we process personal data on the bases of performance of a contract (to deliver the Service), our legitimate interests (to secure and improve the Service), your consent (where required, such as for optional analytics), and compliance with legal obligations.
6.Data retention
We retain personal data for as long as your account is active and as needed to provide the Service, then delete or anonymise it within a reasonable period, unless a longer retention period is required for legal, accounting, or security purposes.
7.Security
We protect data with encryption in transit and at rest, role-based access controls, audit logging, and regular security reviews. No method of transmission or storage is completely secure, but we work to protect your information using industry-standard safeguards.
8.International transfers
Where personal data is transferred outside your country, we rely on appropriate safeguards such as Standard Contractual Clauses or an equivalent transfer mechanism recognised under applicable law.
9.Your rights
Depending on your location, you may have the right to access, correct, delete, restrict, or port your personal data, and to object to certain processing. To exercise these rights, email privacy@activetlr.com. You may also lodge a complaint with your local data-protection authority.
11.Children's privacy
The Service is intended for professional use and is not directed to children under 16. We do not knowingly collect personal data from children.
12.Changes to this policy
We may update this Policy from time to time. When we do, we will revise the “Last updated” date above and, where appropriate, notify you through the Service.
13.Contact us
Questions about this Policy or your personal data? Contact us at privacy@activetlr.com.